DENTA Danish ENT Academy

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Terms and conditions

1. Cancellation and substitution Policy
We reserve the right to cancel a conference at our sole discretion for any reason and at any time. In the event of such a cancellation, we will refund any registration fees paid, and we will use reasonable efforts to notify you of such cancellation. Written cancellations will only be accepted at Unless stated otherwise in the online registration form, a cancellation of your registration no later than 3 months before the event will result in your registration being cancelled and the fee fully refunded. Cancellations made 3 months or less before the event will not be refunded. Non-attendance is not refunded. Please note that any cancellations with outstanding payments will be liable for either the administration fee or the full registration fee, depending on the date and time of the cancellation. If you cannot attend the conference, we are happy to accept a substitute delegate without charge. Please send your request at least 72 hours before the first day of the conference at providing the name of the delegate who will not be attending as well as the full name of the substitute, job title, and contact details. If the substitute delegate has differing requirements (e.g., dietary) from the original delegate, we may not be able to accommodate such changes if we have been given less than 72 hours’ notice. We may reject any unsuitable delegates at our absolute discretion.

2. Refund Policy
If the event is canceled by us or a third-party organizer, the registration fee will be fully refunded. In cases of Force Majeure, we shall not be liable to you for any delay or failure to perform due to a natural disaster, communicable disease, epidemic, any curtailment to or cancellation of public transport, strikes or walkouts, acts or threats of terrorism or civil unrest, communications line failure, or any other reason which (a) hinders, delays, or prevents us in performing any of our obligations, (b) is beyond our control of without our fault or negligence, and (c) by the exercise of reasonable diligence we are unable to prevent or provide against (“Force Majeure Event”). In such circumstances, we shall be entitled to a reasonable extension of the time for performing such obligations. If the period of delay or non-performance continues for 30 or more calendar days, we may terminate this Agreement. In such circumstances, we reserve the right not to refund your registration fees and advise that insurance should be taken to cover such eventualities.

3. Venue and Language
You must comply with the rules and regulations governing the Venue. If you bring any property to the Venue, you do so at your own risk. We are not responsible for any loss and/or damage to such property. If you are using car parking facilities at the Venue, you do so entirely at your own risk. We do not accept any responsibility for any loss and/or damage resulting from your use of such car parking facilities. Attendees are advised to obtain their own travel and medical insurance. We reserve the right to refuse admission to any person whom we consider in our absolute discretion to be unsuitable for admission to the conference or to remove such person after the start of the conference. The events will use the English language, unless otherwise stated.

4. Changes to the Program
We reserve the right to make any changes to the conference at any time without prior written notice. For example, such changes may include changing the program (including, but not limited to, the speakers), date, time, and/or the Venue. This will not entitle the conference participant to any compensation. Additionally, any discounts or offers advertised for a particular event (such as “Early Bird” offers) may be time-limited and/or subject to availability and will be subject to additional terms and conditions.

5. Personal Data Protection
To the extent that you provide us with Personal Data under this Agreement, we shall process such Personal Data as an independent Data Controller and in accordance with the EU General Data Protection Regulations (GDPR) Regulation (EU) 2016/679. Where you provide us with Personal Data of third parties, you warrant, represent and undertake that you have complied with all applicable Data Protection Legislation in respect of such Personal Data, including obtaining all permissions, consents and approvals of Data Subjects to provide their respective Personal Data to us.

6. Photography and Recording
The conference organizers reserve the right to take photographs and recordings during the event. By attending the conference, attendees grant permission to the conference organizers to use such photographs and recordings for promotional purposes. If an attendee does not wish to be photographed or recorded, they should inform the conference organizers in writing prior to the event.